Proper Party Planning Prevents Problems

Real World Examples Demonstrate The Importance Of Planning

When you are throwing a party for a very large crowd, detailed planning becomes your best weapon against disaster ruining all your hard work. Rather than give you a list of "Do's and Don'ts", I am going to share some real world examples from a recent wedding. Turns out that party had a few embarrassing problems, one that started before the event even took place!

1. PROBLEM: Kim Kardashian Axes 50 From Wedding Guest List...The issue was a problem with space--"namely not enough of it--at the home of Google's Eric Schmidt in Montecito, California. Wouldn't you think this would have been recognized sooner than two days prior to the big event?" It is worth noting, the wedding was planned in under three months. Standard wedding planning guidelines recommend six months to a year. Invitations generally are mailed out 2 months in advance, with a Save The Date mailer 3-6 months prior to that.
• Solution: When selecting a venue remember to count the staff. Kim's staff of 125 rousted some invited guests. You will also need to determine if you will have other items requiring a large quantity of  the venues square footage. Will you have a dance floor, band, photo booth? All of this will reduce your maximum attendance capacity.  A formula often used by meeting planners is 10 sq. ft per person*. Then the seating arrangement, table size, exhibits, etc are deducted from this to determine the maximum attendance the room will allow. (*reference: meeting planners international)